• -İdentification of project resources ,
• -development of project’s timeline ,
• -deciding on project budget and milestones
• -determining the schedule of activities
We plan to:
-Continually forecast the workplan and the budget: Review the workplan on a regular basis to determine how we are progressing in terms of schedule and budget.For our project thereview frequency will be every two weeks.
Regularly forecast resource usage .:identify activities that have been completed during the previous time period and update the workplan to show they are finished.After the workplan has been updated,determine whether the project will be completed within the suitable resources ,original cost and duration.If not,determine a new way to accelerate these activities . Doing so we will ensure that we are fully utilizing the resources we have and that we have the right resources ready for the rest of the project. Regularly revisiting the resource forecast will help keep our project budget on track.
-Keeping the team informed : we ‘ll always keep the project team informed of the project budget forecast. .Bank statements will be sent to the coordinator monthly.The coordinator will have to share it with all of the partners
-monitor the budget :the budget will be monitored in these ways:
-The coordinator country ‘s school will keep regular checks on the incoming and outgoings of the project.
-A budget code (which will be used just for the project ) will be set up .
-All the receipts for all transactions such as travel,accommodation will be kept for monitoring purposes.
-When the planning work is occuring,the project team will identify all known risks.For each risk,we should be ready for controlling it.The risks which are called high risks should have specific plans so that they do not, in fact , occur.Medium risks should be evaluated to see whether they need to be proactively managed.Low level risks may be called as assumptions.That is,There is potential risk involved ,but we are assuming that the positive outcome is much more probable.Some risks are inherent in a complex project that affects every person in the organisation.Other risks may include not having the right level of expertise,unfamiliarity with the technology and problems integrating smootly with existing products or equipment.
How will the quality of the project's activities and results be monitored and evaluated?
The quailty of the project’s activities and results will be monitored and avaluated in these ways:
A monitoring and evaluation plan will be prepared as an integral part of the project design.Those responsible for project design must:
-construct baseline date describing the problems to be addressed
-clarify project objectives
-set specific project targets in accordance with the objectives
-establish consensus among the partners on the specific indicators to be used for monitoring and evaluation purposes
-define the types and sources of data needed and the methods of data collection and analysis requred based on the indicators
-reach agreement on how the information generated will be used
-specify the format ,frequency and distribution of reports
-establish the monitoring and evaluation Schedule
-assign responsibilities for monitoring and evaluation
-provide an adequate budget for monitoring and evaluation.
The healthyANDhappy project will be developed through an etwinning project with the same subject and same partners and through its own blog,a closed group in facebook. Through these communication tools ,people from all over the world will have the opportunity to watch at project videos and at the end,they will be able to watch the completed movie.They also will be able to have more information about our project.
At the end of the project,the completed movie will be put onto a DVD and it will be given to all participants.The presentation event will be advertised through the schools , students,teachers ,parents local media.Prospective students will be made aware of the activities that have been undertaken through open days.All other aspects of the Project will also be presented at partner schools.
-Spesific activities are
-video 1(duration 5 minutes)about healthy lifestyles will be created during the mobility in September 2014 in Turkey
-A food carnival will be organized and a booklet will be prepared during the mobility in September in 2014 Turkey
-video 2(duration 5 minutes)about healthy lifestyles will be created during the mobility in November 2014 in Greece
-A cookbook about healthy meals and food will be prepared and published during the mobility in November in 2014 Greece
-video 3(duration 5 minutes)about healthy lifestyles will be created during the mobility in March 2014 in Spain
-A song clip about healthy life and healthy food will be prepared during the mobility in March 2015 in Spain
-a trekking trip will be organized by Czech Republic during the transnational meeting in September 2015
--video 4(duration 5 minutes)about healthy lifestyles will be created during the mobility in June 2015 in Poland
-a glossary will be prepared and published during the mobility in June 2015 in Poland
-A short trip ill be organized to the city Pioppi related the project topic in March 2016
- video 5 :the film will be created in March 2016 in Italy.
-a walking competition will be organized in May 2016 in Romania during the transnational meeting
There will be on-going evaluation throughout the whole of the project.After each transnational meeting,an evaluative questionnaire will be given which will have a set list of questions.(this will be devised during this planning stage.
The results will be gathered by the country to do so who will publish them on the blog. Any immediate issues will be adressed through emails after the visit.At the next visit, there will be a meeting held on the first day ( in which the previous meet and evaluation from ) will be discussed.
An agenda for this will be produced by the coordinator based upon the previous meets,evaluation and tasks are to be set for the coming meeting. The quality of the Project will be reviewed to ensure that we are maintaining the high Standard and goals that we are expecting to achieve.
Each country will be allocated a specific task from which they are to report back about at each meeting.In addition to all of these ;partners who will join an international project for the first time,will have the opportunity to improve their personal and professional development thanks to this project.
Which activities and indicators of achievement (quantitative and qualitative) will you put in place in order to assess whether and to what extent, the project reaches its objectives and results?
Our main goal in designing this Erasmus+ project is to ensure that the experience is positive for all participants.For this reason;we have sheduled by consensus a set of common quidelines for all partners providing information on how to face any situation that may be problematic and thus ensure effective management of crisis and avoid a possible conflict. The communication (via etwinning platform,emails and skype meetings) between the partners has been very well from the very beginning and this fact quarantees our degree of involvement ,effectiveness and collaboration.The Project team also started to work in an etwinning project in the same name and same topic.(healthyANDhappy) to introduce themselves,their hometowns , c ountries and documents related to the project topic.
First we have worked to prevent any kind of mishap and have protocols to carry out in case it happens an unexpected event . All participants of our project know how to react and who to contact espacially in the case of being in a host country.
A contract is to be drawn up which will cover all aspects of the project,specifically all financial concerns.
All the participants of the project will be aware of their roles and responsibilities as will be st out in the application.Meeting will be held at each visit with a agenda that has been decided upon beforehand being discussed.Minutes of meetings and action plans will be broadcast.
Primarily all depictions will be decided through a vote,with each country involved having a single vote.If this should be inconclusive,,then the coordinator of the Project will maket he final decision.This will also be identified in the contract.A second person will be selected from the project team who will take over should there be any problems with the coordinating country
All necessary documentation will also be made for mobilities.To ensure that students understand and accept the rules of conduct,a common consent document will be prepared for all countries and parents must sign in.Thus,all parts have defined their roles and responsibilities.An action plan in case of conflict will establish who is responsible in case of emergency,who will be the contact information responsible and what is the responsability those involved.